Collecting employment references manually is time-consuming, inconsistent and difficult to audit — particularly for organisations operating in regulated sectors such as care and education.

To solve this, we’ve introduced Automated Employment Reference Checks within CVMinder ATS — designed to streamline safer recruitment, improve compliance, and reduce admin for HR teams.

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What Is Automated Employment Reference Checking?

Automated employment reference checking allows you to request, track and approve employment and character references directly within your Applicant Tracking System (ATS).

Instead of emails, spreadsheets and manual follow-ups, everything is managed inside CVMinder ATS — with a full audit trail.

This is particularly valuable for organisations that must demonstrate robust pre-employment checks as part of safeguarding and safer recruitment processes.

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Key Features of CVMinder’s Automated Reference System

Our customers — particularly in care and education — asked for a referencing solution that is:

Flexible

• Create different reference forms for different referee types
• Set minimum reference requirements per candidate
• Extend reference requirements at any stage

Compliant

• Mandate the most recent employer
• Capture confirmed changes to employment start and end dates
• Automatically update candidate work history based on employer confirmation

Controlled

• Candidate consent captured before requests are issued
• Full visibility of request status
• Forward, cancel or decline requests when required
• Complete audit trail from issue to approval

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How It Works

Configuration is simple.

1. Create your reference forms and email templates.
2. Add a “References” Employment Check within your Pre-Employment Checklist.
3. Start a checklist for your candidate.

Candidates:

• Select or enter referee details
• Link referees to their work history
• Provide consent for reference requests

Once submitted, the system automatically sends reference requests to referees. Returned references are reviewed and approved within CVMinder.

No chasing emails. No disconnected paperwork. No manual tracking.

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Why Automate Employment References?

Automating employment reference checks helps you:

• Reduce administrative workload
• Improve response times
• Maintain consistent safer recruitment practices
• Strengthen safeguarding processes
• Retain a defensible audit trail for inspections

For schools, multi-academy trusts, care homes and domiciliary care providers, this means stronger compliance and less operational friction.

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Who Is This For?

This feature is ideal for:

• HR teams managing high recruitment volumes
• Care providers subject to regulatory oversight
• Education organisations operating under safer recruitment guidance
• Any employer seeking structured, auditable pre-employment checks

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How to Access Automated Employment References

The Automated Employment Reference feature is available within CVMinder ATS and may require a subscription upgrade in some cases.

If you do not require automation, the existing reference functionality remains available.

To find out whether automated reference checking is right for your organisation, speak to your Account Manager.